Haverhill Board & Committees
Board of Directors
Board of Directors
Our Board of Directors is made up of volunteers from the community. Your help and expertise is always needed. We hope each association member will take his/her turn in being an active member of the Association. If you would like to help, or if you have any questions or comments, please contact your area director or any of our board members. Board meetings are held on the second Thursday of every month at 7:00pm, normally at the Aboite Library in the Large Community Room. Time and/or location changes will be posted to the website or Haverhill Facebook page.
Current Board Members
Duties of Board Officers
Presides at all meetings of the Board of Directors; shall see that orders and resolutions of the Board are carried out; shall sign all leases, mortgages, deeds and other written instruments as required, and shall co-sign all checks and promissory notes.
Acts in the place of the president in the event of his/her absence, inability or refusal to act, and shall exercise and discharge such other duties as may be required of him/her by the board.
Records the votes and keep minutes of all meetings and proceedings of the Board and of the members, serve notice of meetings of the Board and of the members, keep appropriate current records showing the members of the Association together with their addreses, and shall perform such other duties as required by the Board.
Shall receive and deposit in the appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the Board of Directors, shall sign all checks and prommisory notes of the Association, keep proper books of account, cause an annual audit of the Association’s books to be made by a certified public accountant at the completion of each fiscal year, and shall prepare an annual budget and statement of income and expenditures to be presented at its regular annual meeting.
Acts as a representative/liason to the board for specific areas within the association. Serves as a point of contact for residents for information or board-related issues. Welcomes new residents to the area. Ensures that covenants are enforced within designated area. Performs such other duties as required by the Board.
The architectural committee is responsible for ensuring the harmony of the external design in relation to surrounding structures and topography for all association properties (In other words, this committee makes sure our association stays looking good). All exterior changes to your residence – including plans for fences, room additions, play structures, or any other structural changes must be approved in writing by this committee. For more guidelines, see our Architectural page.
Current Committee Members:
- Submit two sets of plans and specifications (in writing) showing the nature, kind, shape, height, materials, and location of the improvements to the architectural committee director.
- Written approval (or dispproval) by this committee will be given within 30 days of submission, or plans may be deemed approved, provided that objective evidence is available to prove that such plans and specifications have been submitted.
- All improvements must be constructed in accordance with the plans and specifications as submitted to and approved in writing by the Architectural Committee.
The activities committee is responsible for planning and organizing various activities for the Haverhill Community, such as the annual picnic, garage sales, etc. The possibilities are endless! We are currently in need of a director, as well as members for this committee. Contact us if you would like to volunteer, or attend a monthly board meeting to get to know your neighbors and see how you can serve.
The maintenance committee is responsible for coordinating current and ongoing maintenance projects, as well as obtaining estimates and quotes for projects requiring professional/licensed contractors.
Current Committee Members:
Note: If you need to report a maintenance issue with your mailbox itself, please contact Sue Griffiths. Other maintenance issues should be reported to Diana Smith or your area director.
- DIRECTOR, Diana Smith
- Additional Volunteers to assist with neighborhood maintenance are always welcome!!
The association contracts with off-duty FWPD and Allen County Sheriffs for security patrols. However, if you see something suspicious going on in the neighborhood, please call the Fort Wayne Police Department first at 260-427-1222 (non-emergency) or 911 (emergency).
For Security Concerns, contact any board member, or Officer Wigent below.
While we do have security that patrols the neighborhood regularly, these patrols are limited. So, if you see something suspicious going on (such as a suspicious car, person, or other activity), the first thing you should do is call the Fort Wayne Police Department, as they can respond immediately. Do not call the security committee members or your area director – they will most likely tell you to contact FWPD. Even if you do not think that FWPD will send a patrol car, it’s still a good idea to let them know that you saw something suspicious so that they take your report over the phone. These calls are recorded as part of the statistics for our area, and can result in increased future patrols.
After the immediate ‘danger’ has passed (within the next day or two), please contact our security director
or give your area director a quick call to let them know something is going on – especially if it’s something such as vandalism or individuals regularly loitering around the association. We can pass this information along to our security staff and have them keep a closer eye on specific areas or situations. The most important thing to remember is that our security staff is no replacement for vigilant residents! It’s up to us to keep our neighborhood safe!